Job overview

Are you passionate about turning data into meaningful insights that drive real change?

Do you enjoy working with numbers, spotting trends, and helping others make evidence-based decisions?

We are looking for an enthusiastic and detail-focused Workforce Data Analyst to join our People Directorate at Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust (WWL).

In this role, you’ll play a key part in supporting our Trust’s People Strategy by producing, analysing and presenting high-quality workforce information. Working closely with Divisional teams, Finance and other People Services functions, you’ll help shape workforce planning decisions that directly impact our staff and the care we provide to patients.

Shortlisted candidates will be asked to complete a short technical assessment as part of the selection process. This will be proportionate to the role and designed to assess analytical and data-handling skills relevant to the post. 

Advert

What you’ll do

• Produce accurate and timely workforce data reports and dashboards to support operational and strategic decision making.
• Analyse trends in workforce activity (such as SIP, turnover, absence, temporary staffing and vacancy rates).
• Support statutory and external reporting requirements including GM/NHSE returns.
• Drive improvements in data quality, ensuring our workforce systems reflect the most accurate and reliable information.
• Work collaboratively with colleagues to ensure that workforce data informs planning, resourcing and improvement initiatives.

What we’re looking for

• Strong analytical skills with excellent attention to detail.
• Experience using workforce or management information systems (e.g. ESR,) and intermediate to advanced Excel skills.
• Clear communication skills, with the ability to explain data and trends to non-technical audiences.
• A proactive, flexible and solution-focused mindset.
• Experience with data visualisation tools is desirable but not essential — we’ll support your development.

 You  must be available to travel between the Wrightington, Wigan and Leigh sites as required by business needs. 

Working for our organisation

Choose Well – Choose WWL

Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust are the proud providers of acute hospital and community services to the people of the Wigan Borough and surrounding areas. At WWL, we value our staff believing that ‘happy staff, makes for happy patients’. We have a recognised track record in staff engagement and living our values.

·       People at the Heart

·       Listen and Involve

·       Kind and Respectful

·       ONE Team

WWL are committed to placing the patient at the heart of everything we do, and in the provision of safe, effective care that acknowledges and ensures dignity. We are seeking to recruit people who share our values and beliefs.

At WWL we value the benefits a rich and diverse workforce brings to our community and therefore welcome applications from all sections of society.

Detailed job description and main responsibilities

Duties and Responsibilities

Key results from the job holder

·         To support a range of workforce information requests including:

-       Corporate workforce information requirements including Trust Executive Board & People Committee reporting

-       Divisional reporting requirements

-       External information requests to GM and NHS England

-       Mandatory reporting including providing data to support completion of the WDES, WRES and Gender Pay Gap reports

-       Ad hoc workforce information/reporting requests including (but not limited to) workforce related FOI requests

·         Produce & distribute statistical information/analysis, including a range of reporting on workforce trends such as labour turnover, sickness absence and temporary spend

·         Manipulation of information and usage of appropriate tools to present data, graphically and pictorially, including excel & PowerPoint

·         Be a resource for analysis, interpretation and presentation of datasets

·         Provide high quality workforce information for the Trust’s annual Workforce Planning Strategy to include returns to GM and NHS England

·         Proactively contribute to improvements in ESR data quality through utilisation of WOVEN data quality reports & associated data cleansing activity

·         Utilise other information sources  to provide benchmarking information

·         Support the continuing improvement of the workforce information provided to service users.  

·         Be the central point of contact for Professional Registration interfaces with ESR e.g. GMC & NMC and co-ordinate any associated data cleansing actions that are required

·         Advise managers on all aspects of workforce data ensuring compliance with Trust Policies and Procedures, legislation and best practice. 

·         Support the development and maintenance of workforce dashboards and reports using ESR, Qlik Sense, and Power BI (or equivalent), ensuring that data is presented clearly and effectively to support decision making.

·         Provide workforce analytics to support establishment control, vacancy monitoring, skill mix reviews and paybill forecasting.

·         Contribute to process improvement initiatives to automate reporting and improve data accuracy and efficiency.

·         Provide data insight and analysis to support Trust-wide and divisional workforce planning. 

Planning and Organisational Duties

·         Plan and organise a comprehensive reporting schedule to ensure key deadlines are met

·         Work independently including planning and organising own workload

·         Support the Trust’s workforce planning cycle by supporting the production of accurate forecasts and scenario models that inform budget setting, Staff In post and establishment reviews, and strategic workforce planning priorities

Communications and Key Working Relationships

·         Undertake effective communication with a range of stakeholders within the People Directorate and Divisional Management teams 

·         Enhanced communication to explain statistical concepts and reporting techniques

·         Communicate complex workforce information clearly to non-technical audiences including senior operational and clinical leaders.

·         Build strong collaborative relationships with Finance, Rostering, Divisional Management teams, and external reporting functions 

Responsibility for Finance

·         Promote effective utilisation of resources within the People Directorate

Responsibility for Human Resources

·         Provide training within own discipline as required by the needs of the People Directorate 

·         Adhere to and promote Trust policies, procedures and guidelines

·         Ensure compliance with Mandatory training in accordance with Trust Policy

Responsibility for Health & Safety

Compliance with the Health & Safety at Work Act 1974 – the post holder is required to fulfil a proactive role towards the management of risk in all of their actions. This entails the risk assessment of all situations, the taking of appropriate actions and reporting of all incidents, near misses and hazards, and a statutory duty of care for their own personal safety and that of others who may be affected by their acts or omissions. 

Responsibility for Teaching

·         Provide informal training and guidance to managers and colleagues on accessing and interpreting workforce reports and dashboards

Work Circumstances & on-call 

·       No on call required within the role