Norfolk and Suffolk NHS Foundation Trust logo
Full-time
On-site
Norwich, Norfolk, United Kingdom

Norfolk and Suffolk NHS Foundation Trust provides child and adult mental health services, learning disability, wellbeing, older people's and eating disorder services across Norfolk and Suffolk.

We are committed to equality, diversity and inclusion and want to reflect the diversity of our local communities within our teams.  We welcome applications from all talented individuals with the relevant qualifications, skills, knowledge and experience

Job overview

Estates and Facilities provide a high-quality service to the Trusts’ portfolio of properties and equipment to ensure a safe and pleasant environment for staff and patient care. 

The newly created role of PPM and Data Analyst will support the Estates & Facilities team in maintaining accurate and timely data within the Trust’s CAFM system and other relevant platforms. The role ensures that planned preventative maintenance schedules are correctly recorded, monitored, and reported, contributing to compliance, safety, and operational efficiency across the Trust’s estate. 

The post holder will work closely with Hard FM teams, contractors, and service managers to ensure data integrity, support reporting requirements, and assist in the continuous improvement of system processes.

Advert

We are seeking an organised and proactive individual to support the effective management of our CAFM system and facilities operations. This role requires excellent time management and the ability to balance a varied workload in a fast‑paced environment.

You will be responsible for maintaining accurate CAFM records, including asset data, PPM schedules and reactive maintenance logs, and supporting reporting for compliance, performance and audit purposes. Working closely with internal teams and external contractors, you will help ensure PPM tasks are completed on time, data is validated and system accuracy is maintained.

The role also involves monitoring and escalating overdue tasks, onboarding new assets and services, providing first‑line system support, and contributing to service improvements and system upgrades. In addition, you will assist with ordering and managing stock, tools and equipment, raising orders in line with Trust SFIs, and maintaining records for the centrally held tool bank.

A strong attention to detail, good communication skills and a commitment to compliance with Health & Safety, Information Governance and Infection Prevention policies are essential.

Working for our organisation

Here at NSFT we pride ourselves on being a welcoming, talented, friendly and supportive team who like nothing better than sharing experiences and learning from each other. In addition to ongoing training and development opportunities, we are committed to providing an environment in which you can thrive.

Why work for us? We have challenges as a Trust, but we have ambitious aspirations, are pushing ahead with exciting transformation work and we need dedicated individuals to support us on our journey. We have strong, established professional networks coupled with an exceptional leadership team who will ensure you are truly cared for and cared about.


Why Norfolk and Suffolk? The people here are warm and welcoming, you’ll never be far from the beautiful coastline or Broads National Park. We’re an hour and a half away from London and have an international airport in Norwich too. Our villages, towns and cities are packed full of history, independent cafes, shops and theatres. We have excellent shopping, eating out, top ranking schooling and affordable house prices too. 

Detailed job description and main responsibilities

Please read the job description / person specification carefully and ensure your application reflects the knowledge, skills and experience needed

Please be aware that, due to the high number of applications for certain roles, this vacancy may close earlier than the advertised closing date. We encourage you to submit your application as soon as possible.

YOUR APPLICATION

We can provide all our job application materials in alternative formats so that these are accessible to everyone. Should you require any documents within this job pack in an alternative format, please do not hesitate to contact us at [email protected].

PLEASE NOTE: If you use a hotmail, msn or yahoo e-mail account, you will need to check your "junk" mail regularly as these email providers will divert any communication from this Trust/NHS JOBS straight into your " junk" inbox.

EQUAL OPPORTUNITIES Apart from its legal duties in relation to equality and diversity, the Trust recognises and actively promotes the benefits of a diverse workforce and is committed to treating all employees with dignity and respect regardless of race, gender, disability, age, sexual orientation, religion or belief.

As a part of the Disability Confident Employer Guaranteed Interview Scheme we interview all disabled applicants who meet the essential criteria for the job vacancy  (outlined in the Person Specification).. We encourage you to indicate your eligibility through TRAC jobs when applying. 

Disclosure and Barring Service Check

This post may be subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.